Privacy Policy

Privacy Policy

Overview

Passed in 2016, the General Data Protection Regulation (GDPR) is the most significant legislative change in European data protection laws since the EU Data Protection Directive (Directive 95/46/EC), introduced in 1995. The GDPR, which came into force 25 May 2018, seeks to strengthen the security and protection of personal data in the EU and serve as a single piece of legislation for all of the EU. It will replace the EU Data Protection Directive and all local laws relating to it.

We support the GDPR and will ensure all Harwood House services comply with its provisions.

Who We Are

Harwoodhousestansted.com, owned and operated by Hardwood House (HH). We are a bed and breakfast serving travellers through Stansted Airport as well as visitors to Essex. We are located at 52 Stortford Road, Great Dunmow, Essex, CM6 1DN.

Our website’s full URL is https://harwoodhousestansted.com. This document outlines how HH handles any personal information collected through our site. If you have any questions or comments, email us at info@harwoodhousestansted.com.

Your Privacy Is Important

You needn’t supply any personally identifying information to browse our website. HH may amend this privacy policy without notification, and if so, any revisions will be available through the Site.

What We Collect and Store

Our site uses no tracking software such as Google Analytics to monitor visitors to our site. Likewise, you needn’t supply any personal data to view our site. However, our site does use cookies in order to function properly and provide some enhancements to your experience, such as the ability to share blog posts with social media platforms. Moreover, if you choose to use the contact form, we will collect data needed to send an email to us.

Cookies

  1. Functional purposes: The WordPress software that powers our site relies on non-tracking cookies in order to function properly.
  2. Social web: We use third-party cookies from social networks such as Facebook to enable ‘liking’ and ‘sharing’ content on your social networks.
  3. User preferences: Part of our work to comply with EU directives on disclosure of cookie use is to gain your consent to use cookies as described in points 1-3. We use a cookie to remember your consent preference.

Contact Details

We provide a contact form on our Contact Page. This contact form collects the following personal data:

  • Name
  • Email address
  • Phone number

It may also capture a subject line and a short message written by you.

Users may use our contact form to email us. When you use our contact form, we ask for your name, email address and phone number. We’ll only use this information to respond to your request, and we won’t use your information to send commercial or marketing messages without your consent or except as part of a specific program or feature for which you will have the ability to opt-in or opt-out. HH reserves the right to use your email address without further consent for non-marketing or administrative purposes (such as for customer service purposes). We also reserve the right to contact you regarding violation of this privacy policy, the terms of use or any other law or applicable regulation or policy.

What We Share With Others

We partner with Eviivo.com to manage our bookings. When booking over the phone, we enter your booking information into our Eviivo account. Similarly, when you click our ‘Book Online’ links you are taken to a third-party booking site managed by Eviivo.com. Thus, at the time of booking, you are sharing your booking information with Eviivo, not directly with this site; harwoodhousestansted.com does not capture your booking data. You can view Eviivo’s Privacy Policy here.

We ask for reviews on our business’s Google My Business page. We do not directly share your data with Google, nor do we collect or store your review. When you click the ‘Write Your Review’ button on our Write a Review page, you are taken off-site and asked to login to your Google Account to create the review.

Finally, in order to send messages from our contact form, our site uses the Mailgun Plugin for WordPress. Mailgun receives SMTP requests from our site and processes / sends the message to our email address. Mailgun collects your name, email, subject line and message body. Mailgun is fully GPDR compliant.

Who on Our Team Has Access

Harwood House is a small business run by Nicola Bradley and Tom Hamilton. As owners and managers we have access to booking information stored in our Eviivo account. This allows us to support our guests and ensure smooth running of our Stansted B&B.

Messages sent through our contact form are delivered to our business email address, info@harwoodhousestansted.com. We use Gmail as part of Google Cloud for our email client. You can read about Google Cloud and GDPR compliance here.

Where We Send Your Data

We do not directly share or transfer your data to any third parties inside or outside the EU. For example, our Mailgun SMTP service is based in the EU. However, when you click on our Book Online or Write a Review links you are taken off-site to websites managed by Eviivo and Google, respectively. See the ‘Who We Share Your Data With’ section, above.

We are hosted with Sproutee Inc. The managed WordPress hosting services provided by Sproutee Inc utilise servers, both inside and outside the EU. Harwoodhousestansted.com is hosted on a server based in London, UK. Learn more about Sproutee’s privacy policy here.

How Long We Retain Your Data

Messages sent via the contact form are retained in our email account for 6 months prior to deletion. Mailgun retains message bodies for 72 hours before deletion. Moreover, Mailgun retains metadata of a message, which includes the sender, recipient(s), subject line, originating IP address and other routing data for 30 days.

Reservation details are stored in Eviivo for a minimum of 7 years for tax purposes.

What Rights You Have Over Your Data

If you have sent a message via the contact form or made a reservation with us, you can request to receive a file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. Please send Right of Access or Right of Erasure Requests to info@harwoodhousestansted.com.

Contact Us About Your Privacy

If you have any privacy questions or concerns, please contact:
Nicola Bradley
info@harwoodhousestansted.com
+44 01371 874627
52 Stortford Road, Great Dunmow, Essex, CM6 1DN

How We Protect Your Data

We seek to protect your data in a number of ways, in particular:

  • our site uses an SSL connection
  • we follow and enforce a strong password policy within our business

What Data Breach Procedures We Have in Place

If data breaches are detected, we contact anyone affected via email as soon as the breach is discovered.